If you’ve ever hosted an open house and ended the day with a half-crumpled sign-in sheet and barely legible handwriting, you’re not alone. I remember one Sunday afternoon in San Francisco—I had 35 groups walk through a listing. By the time I got home, my clipboard looked like a huge mess. Half the names were unreadable, the rest missing emails or phone numbers entirely. Follow-up? Practically impossible.
That day was my tipping point. I knew I needed a better system—not just for capturing leads, but for making a solid impression right at the door. That’s when I started testing open house apps.
If you’re like me, you want tools that are simple, professional, and actually help you convert foot traffic into clients. In this post, I’ll walk you through the best open house apps I’ve used (and seen agents swear by) to make sign-ins seamless, automate follow-ups, and even integrate with your CRM. Because if you’re going to spend your weekend hustling at open houses, your tools should be doing some of the heavy lifting too.
Why Your Open House Sign-In Process Needs an Upgrade
Let’s be honest: paper sign-in sheets might still “work,” but they’re not doing you any favors. I used them for years, and while they served a basic purpose, I lost far more leads than I kept. People would skip the form, scribble fake info, or just write “looking” under “email” like that somehow helped.
What changed the game for me—and a lot of agents I coach—is switching to a digital open house sign-in app. Not only do these apps make your sign-in process look more professional, they also do things a clipboard never could: capture accurate contact info, sync with your CRM, send automated follow-up emails, and even track repeat visitors.
Here’s a quick example: At a recent listing in San Francisco, I used Highnote.io. I set it up so that when someone signed in, they immediately received a beautifully designed digital packet with the property brochure, floor plans, and neighborhood info. By the time I followed up later that evening, most people had already clicked through the materials—and a few had even replied with questions. That level of engagement? You just don’t get that with pen and paper.
In the next section, I’ll break down the top open house apps real estate agents should consider, including what each one does best—and where they fall short.
Top 10 Open House Apps for Real Estate Agents (Detailed Review)
After three decades of open houses, I can tell you firsthand: the right app doesn’t just collect names—it converts visitors into serious leads. Below is a detailed breakdown of the best open house apps I’ve used or recommended to agents across the country.
Top 5 Open House Apps – Quick Comparison Table
App | Best For | Price | CRM Integration | Custom Branding | Unique Feature |
Highnote.io | High-touch follow-up & digital packets | Free | Yes | Yes | Instant digital presentation + sign-in |
Spacio | CRM syncing & team-level tracking | $$ (paid) | Yes (native) | Yes | Auto lead sync to Follow Up Boss, kvCORE, etc. |
Curb Hero | Free branded sign-in with mortgage tools | Free | Limited | Yes | Mortgage calculator built-in |
Open Home Pro | Simple lead capture | $$ | Yes (limited) | Partial | Auto email follow-ups |
AM Open House | Basic open house tracking | $ | No | Minimal | Simple setup, light reporting |
1. Highnote.io – Best for Personalized Follow-Up and Digital Presentations
I’ll be straight with you: Highnote.io is my go-to for high-end listings and when I want to make an impression that lingers well after the open house ends.
What It Does Best:
- Digital sign-in forms that feel custom, not cookie-cutter. Try this open house sign-in template to see it in action.
- Automatically sends a pre-built presentation when a visitor signs in—like this open house examples.
- Branded, multimedia-rich packets that include:
- Listing brochures
- Floorplans
- School reports
- Neighborhood insights
- Includes open house-specific tools and ideas like:
- Checklists for new agents
- Open house flyer templates
- Open house resentation-building guides
- Real-world agent examples
My Take:
At a recent luxury listing, I had buyers thank me before I even followed up—because Highnote had already delivered everything they needed. No printing, no scrambling. If you’re hosting in a competitive or high-end market, this is a must-have.
2. Spacio – Best for Teams and CRM Integration
Spacio is ideal if your workflow is deeply tied into your CRM. For teams using systems like BoomTown, kvCORE, or Follow Up Boss, Spacio makes the lead capture + follow-up seamless.
Highlights:
- Native integration with major CRMs
- Ability to customize sign-in questions
- Agent/team performance tracking
- Auto email follow-up (basic but useful)
Use Case:
One of my clients in Austin runs 4–5 open houses every weekend across her team. With Spacio, every lead goes directly into their Follow Up Boss pipeline tagged by property and agent. The system basically runs itself.
3. Curb Hero – Best Free Option with Modern Branding
If you’re a newer agent or on a budget, Curb Hero offers an impressive feature set for a free tool.
What’s Great:
- Fully branded sign-in experience (pulls brokerage logos and colors)
- Mobile mortgage calculator built-in
- Google Sheets export for leads
- Works offline (a big plus in rural areas)
Bonus:
It’s quick to set up and intuitive. I had an agent switch to Curb Hero mid-open house after her tablet crashed—and she was up and running in 5 minutes.
4. Open Home Pro – Basic and Reliable
Open Home Pro has been around for years. It’s a “no-frills” option that gets the job done without many bells and whistles.
Pros:
- Auto-follow-up emails to visitors
- Simple, clean interface
- Works offline
Cons:
- Limited customization
- Weak CRM integrations
Good for agents who want simplicity over complexity.
5. Open House Wizard – Lead Scoring + Analytics for Agents Who Want More Than Just Names
If you’re running multiple open houses a month—or even just want to know which of your attendees are serious—Open House Wizard is a powerful step up from basic sign-in apps.
Why Agents Like It:
- Digital sign-in with real-time syncing
- Lead scoring: Automatically flags “hot leads” based on answers to custom questions
- Follow-up emails: Set it and forget it — the app sends branded emails post-event
- Handles multiple events at once (great for teams or busy weekends)
- Built-in reporting dashboard lets you analyze open house success and lead engagement
I’ve seen newer agents use Open House Wizard to quickly identify their warmest leads—even without a full CRM setup. One team in Denver ran three simultaneous opens on a Saturday and used the analytics dashboard Sunday morning to rank follow-up priority. That’s time saved and better client service.
What to Watch Out For:
- Customization (branding, visuals) is more limited than tools like Highnote
- Free tier is solid, but features like lead scoring and analytics are locked behind a paywall
- Some agents find the UI a bit clunky compared to modern competitors
Ideal for agents who want a smart lead tracker but don’t need full marketing features.
5. AM Open House – No-Frills Lead Capture for Simplicity
If you just want a basic, clean digital sign-in form without extras, AM Open House gets the job done. It’s not flashy—but for agents who still use clipboards and want a gentle upgrade, it’s a solid step forward.
What It Offers:
- Digital sign-in with custom fields
- Lead export to CSV or email
- Auto-email follow-ups
- Open house reporting features
It’s ideal for part-time agents, rural markets, or those less interested in deep automation. I’ve had a few agents in my coaching program use AM Open House to run quick weekend opens without needing to tie into any major CRM.
Limitations:
- Limited design customization
- No native CRM integrations
- Interface is a bit dated compared to newer platforms
6. Happy Open House – Branding-Focused App That’s Fast and Friendly
Happy Open House is exactly what it sounds like: a pleasant, easy-to-use sign-in tool that adds just enough professionalism without overwhelming you with features.
What It Does Well:
- Custom sign-in design: Tailor fonts, logos, color schemes to your brand
- Quick setup — you’ll be running in under 10 minutes
- Lead segmentation: Tag and sort leads by interest level, property type, or buyer/seller stage
- Supports simple automated follow-ups
A solo agent I coached in Charlotte used Happy Open House to rebrand her listings. Visitors walked in, tapped an iPad, and were greeted with a modern, clean sign-in that matched her flyers and listing signage. The first comment she got was, “You must sell a lot of homes.”
Limitations:
- Lacks deeper CRM or email campaign integration
- No lead scoring or analytics tools — better for first impressions than long-term lead management
7. Deetz – For Agents Who Want to Promote and Schedule Their Open Houses Smarter
While not a sign-in app in the traditional sense, Deetz is a smart scheduling and promotional tool. It shines before the open house even begins.
What It Offers:
- Open house scheduling and coordination
- Syncs listing details, times, and photos into a shareable page
- Promotes open houses via social media and email
- Helps generate awareness before visitors arrive
If you’re tired of juggling five different platforms just to get people in the door, Deetz simplifies the lead-up. I used it last spring to promote a property across Instagram, Facebook, and email in one go. It got more RSVPs than my usual piecemeal setup.
What It Lacks:
- No visitor sign-in or follow-up automation
- Best used with another app like Highnote or Curb Hero to capture attendee info
8. Pivo Real Estate – Turn Your Open House Into a Virtual Experience
If you’ve got listings that show beautifully on video—or you’re in a market with lots of out-of-town buyers—Pivo is a game-changer. It’s not for sign-ins, but it makes your open house content live longer and reach farther.
Key Features:
- Create 3D tours or video walkthroughs
- Auto-tracking camera tech (uses a phone + their hardware)
- Share links instantly post-open-house for remote or undecided visitors
- Pairs well with platforms like Highnote for follow-up
I’ve had agents in mountain resort towns and coastal areas use Pivo to showcase second homes or investment properties. One agent closed a deal from a Bay Area buyer who never stepped foot inside—just toured via a Pivo link and got everything else via Highnote.
Drawbacks:
- Doesn’t handle sign-in or lead capture — must be used with another tool
- Requires a Pivo device (small hardware cost)
9. BombBomb – The Human Touch for Follow-Up That Sticks
After an open house, nothing beats a personal touch. BombBomb lets you follow up with video messages—fast, personal, and high-converting.
Why I Recommend It:
- Send 1:1 or mass personalized video emails
- Helps you stand out in a sea of “thanks for stopping by” emails
- Easy to record and send from your phone post-event
- Integrates with CRMs like Follow Up Boss and BoomTown
I once had a buyer tell me the only reason they called me back and not the other agents they met was because I sent them a BombBomb video walking through next steps. That’s a huge edge in a competitive market.
Just Know:
- You’ll need another app for sign-ins
- Paid subscription model; best for agents who already have a follow-up workflow
10. Dotloop – What You Use After the Sign-In
Dotloop isn’t a sign-in app—it’s a contract-to-close platform. But it’s worth mentioning here because it plays a crucial role after your open house efforts pay off.
Strengths:
- Paperless contract management
- E-signatures, task checklists, and compliance built-in
- Integrates with CRMs and transaction coordinators
Once an open house lead becomes a buyer or listing client, Dotloop ensures everything runs smoothly to closing.
Just Keep in Mind:
- Doesn’t help with lead generation or capture
- Best for mid-to-late funnel use
Why Highnote Is a Must-Have Open House App for Modern Agents
After 30 years of open houses—ranging from tiny starter condos to seven-figure estates—I’ve used just about every sign-in tool you can name. But the one platform that consistently elevates my open house experience, wows visitors, and keeps my follow-up tight is Highnote.
This isn’t just another digital sign-in app. Highnote turns your open house into a branded client experience—before, during, and after the showing.
Here’s What Makes Highnote a Must-Have:
- Instant Digital Presentations
The moment someone signs in, Highnote delivers a curated package straight to their inbox. I’m talking photos, videos, floorplans, neighborhood stats, school reports, even mortgage calculators—all branded with your name and logo.
→ Want to see what that looks like? Check out this open house sign-in template.
- Follow-Up That Feels Custom, But Is Automated
After a long open house, the last thing I want is to spend hours writing emails. With Highnote, I use this ready-made thank-you Highnote that feels completely personal—but it’s set on autopilot. Most buyers don’t even know it’s automated, and that’s the point.
- Professional First Impressions
I’ve had open house guests tell me “this feels high-end” before they’ve even stepped past the foyer. That’s the power of a digital presentation that looks sharp, loads fast, and gives them everything they need in one place.
And if you want to step it up even more? Highnote offers flyer templates and design tools to make your marketing cohesive from print to digital.
- Plug-and-Play Simplicity
You don’t need to be tech-savvy to use Highnote. I’ve helped agents in their 60s set up an entire presentation in under 30 minutes—using nothing but their laptop and a listing link. Their open house went from “basic sign-in sheet” to a professional one they reused again and again.
Why Highnote’s Analytics + Freemium Plan Make It a Smart Starting Point for Agents
One of the strongest reasons I consider Highnote not just a “nice-to-have” — but a must‑try — for agents is the way it combines presentation power with real data, all wrapped in a freemium (or low-cost) model that lets you test the waters first.
Analytics That Give Real Insight Into Buyer Behavior
- See who opens your materials — and when: When you send a listing packet or open‑house presentation via Highnote, the built-in analytics show if and when a visitor opened it.
- Track engagement duration: You’ll know how long someone actually viewed your presentation — did they skip through quickly, or did they spend time studying floor plans, neighborhood data, photos, etc. That tells you who’s serious vs. just browsing.
- Time your follow-up perfectly: Because you get real‑time notifications when someone interacts, you can time your calls or messages when engagement is fresh — not two days later when they’ve already forgotten the property. That sense of timing dramatically improves conversion rates.
- Measure effectiveness of your marketing materials: Over time, you’ll see which kinds of presentations, brochures or info packs lead to follow-ups, showings or offers — allowing you to refine what information you send and how.
- See who opens your materials — and when: When you send a listing packet or open‑house presentation via Highnote, the built-in analytics show if and when a visitor opened it.
For me, this level of tracking turned open house packages from “send and hope” into “send when it counts, follow up smart.”
Freemium / Affordable Pricing: Low Risk, High Value
Highnote offers:
- A free‑forever tier for basic use: you can build and share digital presentations and get engagement insights without paying upfront.
- Paid plan for power users: for solo agents wanting full access (unlimited presentations, assets, shares, analytics and support), the price is $33/month if paid annually..
- For teams or brokerages, custom plans are available — so if you scale up, you have a plan that grows with you.
What this means for you: At no cost, you can start using Highnote.io — build your first open house presentation, send it to visitors, watch which ones engage — and decide later whether to upgrade. The ROI becomes obvious before you spend a cent.
In-Depth Comparison Table — 10 Best Open‑House Apps
Quick Guidance: Which App for Which Situation
- If you want a polished, high-end look (luxury listings, strong branding, digital brochures): go with Highnote.
- If you run many open houses and need automation + CRM sync: Spacio and Open House Wizard make sense — they help juggle volume and follow‑ups.
- If you’re budget-conscious or solo, or just starting out: Curb Hero or Open Home Pro give you core functionality without overhead.
- If you want to boost marketing with tours or video follow-up: pair a sign-in app with Pivo Real Estate (for tours) or BombBomb (for personal video follow-up).
If you want a full workflow from lead to contract: combining a sign-in tool with Dotloop helps you manage leads all the way through closing.
